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Legal Secretary-Phoenix

CSAA Insurance Group, a AAA Insurer

This is a Full-time position in Phoenix, AZ posted October 21, 2021.

We are actively hiring for a Legal Secretary!

Join us and support CSAA Insurance Group, a AAA Insurer, in achieving our goals.

We are looking for motivated, innovative individuals, who think big and move fast with a passion for service excellence.

Essential responsibilities

  • Responsible for legal secretarial and administrative tasks, including but not limited to document creation, editing and preparation, filing, telephone calls, and mailings.
  • Organizes and maintains files and databases related to current cases and various legal matters including, dockets and calendars, legal appearances and filing deadlines.
  • Provides administrative support to attorneys with assigned projects and with scheduling and coordinating meetings and arranging travel plans.
  • Provides administrative support with subpoenas, depositions, mediations, court and arbitration hearings, and work with retained experts.
  • Reviews and file documents with State Courts in Arizona.
  • Handles incoming and outgoing mail for attorneys supported.

    including scan and save incoming and outgoing documents.

  • Answers and handles incoming phone calls in a professional manner.
  • Maintains calendars and keep attorneys aware of scheduled events and approaching deadlines.
  • Assist with trial preparation.
  • Provides general administrative support for the office, including paying invoice and ordering supplies.

What   would make us excited about you

  • 2+ year of experience as a legal secretary in civil litigation and a strong understanding of the litigation process.
  • Excellent communication, organization and grammar skills.
  • Ability to multi-task and handle ever-changing priorities.
  • Knowledge of legal terminology and of proper formats for legal documents, legal procedures and document editing skills.
  • Knowledge of State and Federal Court rules, filings, and e-filings (including LexisNexis).
  • Must exhibit strong typing skills and ability to learn and quickly become proficient in new computer software programs.
  • Advanced knowledge of MS Word, Adobe, and Outlook.
  • Knowledge of Excel and PowerPoint a plus.
  • Ability to handle and respond to sensitive and confidential information.
  • Ability to file using an alpha-numeric system.
  • Ability to work with minimal supervision, be a team player, and be committed to providing a high level of client service.
  • High school diploma/GED (or equivalent) required.
  • Bachelor’s degree in related area or an equivalent combination of education and experience (preferred).
  • TeamConnect or ProLaw experience is a plus.
  • Notary license a plus.

Why join us

  • Make a difference.

    We don’t just go to work.

    We’re a team of employees committed to AAA members, our communities and each other.

  • Lifestyle.

    We drive strategy through innovation.

    We do honorable work, and we live our core beliefs.

  • Recognition.

    We offer a total compensation package, performance bonus, 401(k) with a company match, and so much more!

Read more about what we offer and what it is like to be a part of our dynamic team at:  Benefits (

Let’s work together

Submit your application to be considered.

We communicate via email, so check your inbox and/or your spam folder to ensure you don’t miss important updates from us.

Headquartered in Walnut Creek, California, our community also works in Arizona, Colorado, Nevada, New Jersey and Oklahoma.

Our differences, visible and invisible, make every individual at CSAA Insurance Group unique and valuable.

We strive to foster a culture where all employees feel a sense of belonging and can leverage their differences to thrive.

We believe in embracing our unique identities, experiences, and points of view to advance our company and reflect our communities and members.

If reasonable accommodation is needed to participate in the job application or interview process please contact .

CSAA Insurance Group is an equal opportunity employer.

This role is designated as a hybrid, office / remote opportunity.

If you are hired, where you will be working may be temporarily impacted by the COVID-19 pandemic.

Covid-19 vaccination, while encouraged, is not a requirement for employment, but your decision to disclose your vaccination status may impact your work location.

Office or office-flexible employees are currently eligible to work in CSAA offices if they provide proof of full vaccination for COVID-19.

CSAA anticipates that all office/office-flexible/field employees, whether vaccinated or not, will be able to work in CSAA offices at some future point in time.

[Office-essential/Field-essential employees can work in CSAA offices/the field without proof of full vaccination only if they have been granted an exception.

Per  Nevada SB293we are disclosing the compensation, or range thereof, for roles that will be, or could be, performed in Nevada.

If performed in Nevada, this position has a(n) salary range of $54,060 -$63,600.

In compliance of  Colorado’s   Equal Pay for Equal Work Act (EPEWA)we are disclosing the compensation, or a range thereof, for roles that will be, or could be performed in Colorado.

If performed in Colorado, this position has a(n) salary range of $51,510 – $60,600.

The role includes an opportunity for a company-wide annual discretionary bonus, through our Annual Incentive Plan (AIP), of up to 5% of eligible pay.

(For Sales Agents Only) In addition we offer an Incentive and Recognition plan which is an additional earning opportunity from a production incentive plan.

Please note, hourly or salary compensation, or the range of hourly or salary compensation available for a position may vary by location.

We reserve the right to amend these benefits at any time and actual compensation will be determined at time of offer.