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File Clerk

Veterans Affairs Veterans Health Administration

This is a Full-time position in Prescott, AZ posted April 1, 2021.

SummaryThe Northern Arizona VA Health Care System is currently recruiting for one (1) File Clerk (OA) to work in the Health Information Management Section (HIMS) of Patient Business Office (PBO), Prescott, Arizona. The incumbent will maintain accessible records and provide efficient service for direct and indirect patient care by managing the receipt and scanning of health documents in a timely and accurate manner. Learn more about this agency ResponsibilitiesDuties include but are not limited to the following:Perform duties related to the receipt, intake, and indexing of health and administrative information.Interface with personal computer {PC) applications, DSS programs as well as numerous VistA applications.Search for materials when process is complicated by questions arising from need for precedent type documents based on outdated regulations and from their having been, removed to storage areas, to individually maintained historical files.Review and research numerous and voluminous medical reports from non-VA health care facilities deciding as to which documents are to be scanned, and when necessary, obtain guidance from providers and/or CPRS Committee”s guidelines.Search for and remove numerous duplicate records in received documents.Index this information using PCNistA application bridges.Review incoming correspondence and notes all references to previous correspondence.Search and obtain from files previous correspondence or related subject matter and forwards the assembled material to the proper official for action.Assist in training clinic staff in scanning key documents created on a concurrent basis (Le.ER notes, advanced directives, consents, conscious sedation flow-sheets, etc.).Assist in training staff members and assisting with tasks during job vacancies and employees” absences.Resolve File Room issues such as lost records, urgent need for large record pulls for external reviewers and research purposes, and retrieval of old hard copy reports from multiple volumes of patients” records, etc. for patient care, research, and to comply with requests for medical information.Work Schedule: Monday – Friday, 07:30 am – 4:00pmTelework: Not AvailableVirtual: This is not a virtual position.Position Description/PD#: File Clerk/PD11273ARelocation/Recruitment Incentives: Not AuthorizedFinancial Disclosure Report: Not required Travel Required Not requiredSupervisory status No Promotion Potential 4 Job family (Series) 0305 Mail And File Help Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Designated and/or random drug testing may be required Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/30/2021.Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS -4 position you must have served 52 weeks at the GS -03. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience and/or education as described below:General Experience: You must have one year of general experience equivalent to at least the next lower grade GS -3 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Progressively responsible clerical and office experience.. OR,Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 2 years above high school education. .You will be rated on the following Competencies for this position:ClericalCustomer ServiceManages and Organizes InformationTechnology ApplicationExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.Physical Requirements: For more information on these qualification standards, please visit the United States Office of Personnel Management”s website at EducationA transcript must be submitted with your application if you are basing all or part of your qualifications on education.Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional informationVA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee”s credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM”s Career Transition Resources website at Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.This job opportunity announcement may be used to fill additional vacancies.Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.For more information on the ”Who may apply” eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.If you are unable to apply online view the following link for information regarding an Alternate Application….. click apply for full job details

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